Project Planning: The Team

Today, we are addressing a topic that is absolutely essential to the success of any project: your team! Obviously, when you’re working on implementing a home management system or adjusting the way things work around the house your team is your family. But how do you decide who fill what role and what they are responsible for? Let’s start with what roles are needed:

Team Leader: this is the person responsible for assigning tasks to everyone else and managing the overall plan. It can be done with a partner but ultimately you need one person who is checking for completed tasks and ensuring everything is being taken care (NOT doing it themself!)

Managers: if you have several areas you are making changes on, you might consider assigning manager roles for different areas of the house (i.e. inside work and outside work; food manager might be in charge of menu planning, shopping and cooking while clothing manager might be responsible for laundry, keeping track of who needs something new and cleaning out closets). Ideally managers would be the adults in the house or older kids who can handle that level of responsibility or are learning to manage a smaller budget.

Worker Bees: these are the rest of the family members – kids of all ages should have assigned tasks that they are responsible for and that the family depends on them to accomplish.

Support Staff / Partners: this can be anything from family members who help pick up kids from school, the kid down the street you pay to mow the yard or the cleaning lady that comes once a month. They are an important part of your team!

Now that the positions are ironed out, how do you decide which specific tasks are assigned to each individual? There are a few ways to do it:

A – Ask what they are interested in! “There are six tasks that need to be assigned. Which three would you like?” You might have to take turns having kids choose or there might be a clear line – one of our kids loves helping in the kitchen (dishwasher, setting the table, etc) while the other would rather straighten up the living room and put things away that are out of place.

B – Random assignment – this can be anything from drawing out of a hat to picking numbers or finding a random selection app. If you choose this method, I would recommend changing up the jobs more often than if they get to select.

C – Skill level should be taken into consideration as well. You’re obviously not going to be assigning the five year old the job of scrubbing pots, but they can help put silverware in the dishwasher. There is also a balance between only having kids do things they are good at and encouraging them to get more practice on things they need more work on.

Tracking tasks:

The last thing that I want to talk about for your team is how you document and track assignments. Do you have a chore chart on the fridge? Do you text a list to your teens at the beginning of each week? There are a few great family apps that everyone can log in to get their assignments. It’s very important that everyone be clear about their role, the expectations around completing their tasks and the outcomes of completing or not completing them. How does each person’s’ role affect the entire team? If the table isn’t set, we can’t eat. If the trash isn’t taken out, the house smells like garbage. When your jobs are taken care of, you get to relax and play sooner!

What important roles do your team members help fill? Remember, when you set your team up correctly then everyone gets to enjoy the rest time just as much as help with the work!

Happy Planning,

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